Introduction to Timberscan
Timberscan: The Industry Standard
TimberScan software automates every aspect of the accounts payable process, including data entry, approvals, and reporting. It eliminates manual-processing risks, and ends the relentless paper-chase that hampers timely invoice approval.
Easy to use and quick to implement, TimberScan was developed for seamless integration with Sage 300 CRE. Data flows directly from Sage 300 CRE to TimberScan with similar entry protocols; data entry has the same lookups, warnings, error messages, and distribution grids to give you a succinct yet paperless experience.
TimberScan can automatically route invoices to the appropriate approver based on your business rules. Also boasting an exceptional reporting engine, TimberScan will significantly improve your company’s efficiency, productivity, and, ultimately, your bottom line.
Meeting the Highest Expectations
Enhanced Productivity: With TimberScan’s sophisticated batch-scanning software, there is no need to manually code, categorize, name, and route every invoice. Using “drag & drop” functionality, invoices received by email can be moved directly into TimberScan and supporting documents, such as purchase orders, can be easily scanned and categorized.
With the optional TimberScan Capture application, scanned invoices can be converted to digitized TimberScan invoices through the use of Optical Character Recognition, or OCR. Capture remembers the invoice structure of each vendor, automatically entering data in the correct fields, thus minimizing errors and reducing data entry by up to 90%.
More Control: Invoice details, along with all supporting documentation, are accessible within TimberScan. Thus, you have total control over committed and approved costs, as well as those not yet approved; this information is reported to you, allowing you to know when an invoice exceeds the committed cost.
TimberScan can be configured to support multiple approval levels and user-defined dollar thresholds. TimberScan automatically routes invoices to the correct approvers who can bypass, reject, or place a hold on invoices.
Full Visibility: Reports can be run from TimberScan that show all costs associated with a job or company, including those still in the approval process, or already posted to Sage 300 CRE. TimberScan also provides the visibility to see who is holding onto specific invoices, and for how long. Data mining and analysis is made easy with flexible reporting and a customizable dashboard.
Pain-Free Implementation: Implementation is quick and easy, with most clients up and running in just a few days. TimberScan seamlessly integrates with Sage 300 CRE; invoices coded and approved in TimberScan automatically flow into Sage 300 CRE.
Ideal for companies of all sizes, TimberScan is scalable and can meet a wide range of budget and workflow requirements.
Ease of Use: TimberScan has a modern interface that is user friendly and quick to navigate. Having the same lookups, warnings, error messages, and distribution grids, TimberScan data entry mirrors that of Sage 300 CRE to provide a paperless experience.
Secure Data: Automatic routing rules in TimberScan are easily defined and modified, allowing every action and invoice to be tracked with a detailed audit trail for users in the workflow process. Powerful user-level security maintains confidentiality and data integrity.
Content Management Capabilities: Advanced Image Management (AIM) is a comprehensive content management solution that enables users to acquire, index, search, categorize, route, and retrieve documents of any type from all departments– not just those related to accounts payable– within TimberScan.
Smart Investment: By eliminating labor-intensive tasks and automating workflows, most TimberScan clients experience a payback of less than six months, along with an accelerated accounts-payable approval process of 50% or more. TimberScan also saves money on paper, toner, storage, express mail fees, and other costs traditionally associated with accounts payable processing. TimberScan gives you a paperless experience that frees resources, including time and costs, to help keep your business on the path to success.